If the first page is not standardized, you can create a list of possible keyword combinations that trigger the separation. If the same page is used as the first page of each document this method can be used to identify it without additional document preparation. SimpleIndex can also use OCR to locate the first page of a new document by finding unique keywords or patterns of text on the page. These files can then be indexed and exported with a second SimpleIndex job. SimpleIndex will scan automatically to numbered multi-page files, with a new file created each time a mark is detected ( separation). Simply take a felt pen and make a black mark on the upper-left corner of the first page of each new document. SimpleIndex takes advantage of OMR technology to provide an easier solution to this problem. It is wasteful and time-consuming to insert them between each file, especially if the files are only a few pages.
Traditionally, barcode separator sheets are inserted during document prep to mark the start of a new document. SimpleIndex offers a unique new approach to determining where the first page of a new document starts. Particularly when documents can contain a variable number of attachments whose content is unknown, and the data being extracted doesn't have a unique pattern. However, there are some cases where it is more efficient to separate the documents into files before processing them. This can be automated as long as a unique value can be read on the first page, and false positive values are not present on other pages. When unique values are read via OCR or barcodes and assigned to index fields, a unique export filename is generated and the documents are separated automatically.
For most jobs, document separation happens automatically as you index documents.
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